Virtual admin for allied health professionals

Build a fully booked and profitable allied health business without admin overwhelm

Yes, you can

You can build a busy and profitable allied health business—even when you've got school drop-offs, dinner to prep, and a mountain of admin.

I know the juggle, and I’m here to help you reclaim your time, reduce admin overwhelm, and show up as the confident clinician and business owner your clients need.

Sound familiar?

Tired of spending your evenings buried in progress notes and appointment reminders? I believe that clinicians should spend their energy on care, not administration. My job is to take those admin tasks off your plate so you can reclaim your time.

Drowning in intake forms, invoicing, and NDIS documents? I believe your time is better spent with clients, not stuck behind a screen. Let me streamline your admin so you can focus on what you do best.

I used to feel overwhelmed by last-minute cancellations, rebooking chaos, and inbox clutter—but I started doing things differently. I’ll show you how a well-organized calendar and proactive communication can bring calm to your day.

Over chasing invoices and late payments? I believe systems should work for you, not the other way around. I’ll set up workflows that support consistent cash flow and compliant documentation.

I used to watch clinicians struggle to juggle admin and client care—until I stepped in to help. I’ll teach you how to delegate to a Virtual Assistant effectively so you can finally breathe between sessions.

Exhausted by constant context-switching between therapy and admin? I believe your brain deserves a break. Let me manage the behind-the-scenes so you can be fully present for your clients.

I used to see incredible therapists burn out because their business ran them—now, I help them run their business with ease. I’ll help you set boundaries, streamline systems, and protect your energy every step of the way.

Imagine this!

You’re ready to grow a fully booked, thriving allied health practice, but not sure if you have the time, energy, or systems to keep up with all the admin? Maybe you’re wondering if you can afford help, if someone else will really understand your practice, or if letting go of control will create more stress, not less.

What if you could hand over your inbox, client follow-ups, billing, and forms to someone who gets it, so your evenings are yours again, your clients are supported, and your business runs like clockwork, even while you rest?

Are you ready to leave behind late-night note-taking, last-minute reschedules, and duct-tape solutions?

Let’s move from overwhelmed and overworked to streamlined, supported, and sustainably successful.

Hey there, I’m Amber

The skills I use every day, I learned by doing—supporting busy clinicians, problem-solving on the fly, and creating systems that actually work in real life.

I’m Amber, by the way. I started Free Range VA while recovering from burnout, juggling a fur-baby, coffee, and business admin chaos, and I haven’t looked back since.

I’m a calm-in-the-storm kind of person, and I love helping allied health professionals finally breathe again.

Admin services

It’s possible to run your allied health business with ease and confidence. Where admin happens seamlessly behind the scenes, so you can prioritize your clients and your life.

How? By partnering with a virtual admin assistant who specialises in your field, someone who understands your unique workflow and handles the details you don’t have time for. I combine proven systems with personalised support to keep your practice organised, efficient, and growing.

  • Managing appointment scheduling and calendar coordination using Cliniko, Halaxy, or Splose

  • Processing Medicare, NDIS, and Private Health Fund claims accurately and promptly

  • Preparing and sending invoices and receipts for client billing

  • Handling client intake forms, consent paperwork, and patient records management

  • Following up on outstanding payments

  • Organising and maintaining electronic health records in compliance with privacy laws

  • Coordinating referrals and liaising with other healthcare providers

  • Preparing progress notes, treatment summaries, and session documentation

  • Managing cancellations, rescheduling, and client communications

  • Setting up and maintaining practice workflows and automation within Cliniko, Halaxy, or Splose

  • Assisting with reporting and auditing requirements for Medicare and NDIS compliance

  • Providing general practice support such as email management, data entry, and document preparation

Admin packages

Silver admin

Up to 10 hours of admin support each month.

AUD$500 +GST

Gold admin

Up to 15 hours of admin support each month.

AUD$700 +GST

Platinum admin

Up to 20 hours of admin support each month.

AUD$900 +GST

 

Download it Free

Download it Free

The easiest way to hand over admin tasks to your virtual assistant is with a Standard Operating Procedure.

Not sure how?

Download our free SOP template!

Client love

  • I immediately felt a huge weight lifted. Scheduling, billing, and client communication are now handled smoothly, and I finally have evenings back.

    Jess Clayton

  • The admin is now handled with expert knowledge. Claims are submitted on time, and my practice management systems are kept current without me lifting a finger.

    Alyson Pritchard

  • Fewer billing errors, faster payments, and less stress about compliance issues. This is the best investment you will make in business!

    Lindsey Bowman

  • I feel supported and confident knowing my admin is in trusted hands. My client bookings and revenue have increased, and I’m more focused during client sessions.

    Fiona Matthews

 FAQs

  •  I manage a wide range of tasks including appointment scheduling, billing and invoicing, Medicare, NDIS, and Private Health Fund claims, client communications, progress notes, and electronic health record management. I’m familiar with systems like Cliniko, Halaxy, and Splose, so I can seamlessly fit into your existing workflow.

  • Client confidentiality is a top priority. I adhere strictly to privacy laws and professional standards in handling patient records and sensitive information. I’m experienced with healthcare compliance requirements related to Medicare and NDIS, and I maintain secure, confidential practices in all communications and documentation.

  • Absolutely! I’m well-versed in managing claims and billing for Medicare, NDIS, and Private Health Funds. I ensure all documentation is completed accurately and submitted on time, helping you avoid delays or rejected claims.

  •  I am experienced with Cliniko, Halaxy, and Splose—the leading practice management platforms used by allied health professionals. I can handle scheduling, billing, documentation, and reporting within these systems to keep your practice running smoothly.

  • Communication is key! We’ll set up regular check-ins via email or phone—whatever works best for you. I use secure platforms to ensure transparency and timely updates on tasks and deadlines

  • I typically begin by assessing your current admin workload and offering a plan that fits your needs. Availability depends on your practice size and specific tasks. I offer three packages, and I’ll provide a clear proposal upfront so there are no surprises.

Ready to reclaim your time?